Best AI Tools for Interview Scheduling and Automation

In the fast-paced world of recruitment, efficient interview scheduling is crucial for attracting top talent and maintaining a competitive edge. With the rise of AI technologies, many organizations are turning to automated interview scheduling tools to streamline their hiring processes. Here’s a look at the Best AI Tools for Interview Scheduling and Automation in 2025, updated January 2026.

1. NTRVSTA

NTRVSTA stands out as a leading real-time AI recruiting solution that not only automates interview scheduling but also incorporates AI phone screening. It integrates seamlessly with popular ATS platforms like Lever, Greenhouse, Workday, and Bullhorn, ensuring a smooth transition from candidate sourcing to interview.

Key Features:

• Real-time AI phone screening
• Multilingual support for global hiring
• Native ATS integrations
• AI-powered resume intelligence and scoring
• Compliance-ready (EEOC, GDPR)

ROI Metrics:

• Reduces time-to-hire by up to 40%
• Enhances candidate experience, leading to a 30% increase in acceptance rates

2. Calendly

Calendly is a popular tool for automating interview scheduling. It allows candidates to select available time slots, reducing back-and-forth communication.

Key Features:

• Integrates with calendars (Google, Outlook)
• Customizable scheduling links
• Automated reminders for candidates

Pricing:

• Free basic plan
• Premium plan starting at $8/month

3. HireVue

HireVue offers a comprehensive platform that includes automated scheduling along with video interviewing capabilities.

Key Features:

• AI-driven candidate assessments
• Integration with ATS platforms
• Customizable interview workflows

Pricing:

• Contact for a quote

4. Interviewee

Interviewee focuses on simplifying the scheduling process with AI-powered recommendations for interview times based on candidate availability.

Key Features:

• Smart scheduling suggestions
• Integration with major calendar applications
• User-friendly interface

Pricing:

• Basic plan starts at $10/month

5. x.ai

x.ai provides an AI assistant designed to handle scheduling tasks, allowing recruiters to focus on more strategic activities.

Key Features:

• Natural language processing for scheduling
• Integration with email clients
• Automatic follow-ups

Pricing:

• Starts at $15/month

6. GoodTime

GoodTime utilizes AI to optimize interview scheduling by analyzing team availability and candidate preferences.

Key Features:

• Integration with popular ATS
• Real-time availability updates
• Automated reminders and notifications

Pricing:

• Contact for pricing

7. Clara

Clara is an AI scheduling assistant that manages the entire scheduling process via email, providing a seamless experience for candidates.

Key Features:

• Handles scheduling via email
• Customizable email templates
• Syncs with calendars

Pricing:

• Starts at $20/month

8. Doodle

Doodle is a straightforward scheduling tool that allows candidates to vote on their preferred interview times.

Key Features:

• Simple polling interface
• Calendar integrations
• Automated reminders

Pricing:

• Free basic plan available, premium features start at $6.95/month

Comparison Table of AI Interview Scheduling Tools

| Tool | Key Features | Pricing | ATS Integrations | |------------|----------------------------------------|------------------------|-----------------------------------| | NTRVSTA | Real-time AI screening, multilingual | Contact for pricing | Lever, Greenhouse, Workday, Bullhorn | | Calendly | Customizable links, calendar sync | Free/$8/month | N/A | | HireVue | AI assessments, video interviewing | Contact for a quote | Various ATS | | Interviewee | Smart scheduling suggestions | $10/month | N/A | | x.ai | Natural language processing | $15/month | N/A | | GoodTime | Real-time availability updates | Contact for pricing | Various ATS | | Clara | Email scheduling assistant | $20/month | N/A | | Doodle | Polling interface | Free/$6.95/month | N/A |

Conclusion

Choosing the right AI tool for interview scheduling can significantly enhance your recruiting process, save time, and improve the candidate experience. Among these options, NTRVSTA emerges as the top choice, offering not only automated scheduling but also real-time AI phone screening and multilingual support.