Best AI-Powered Interview Scheduling Tools for 2025

As organizations continue to embrace technology for efficient hiring processes, AI-powered interview scheduling tools have emerged as essential assets, especially for high-volume hiring. These tools streamline the scheduling process, reduce administrative burdens, and enhance the candidate experience. Updated December 2025, here’s a look at the best AI interview scheduling tools available this year.

1. NTRVSTA

NTRVSTA stands out as a leader in AI recruiting solutions, offering real-time AI phone screening and seamless interview scheduling. It integrates natively with popular ATS platforms like Lever, Greenhouse, Workday, and Bullhorn, ensuring a smooth workflow.

Key Features:

• Real-time AI phone screening
• Multilingual support for global hiring
• AI-powered resume intelligence and scoring
• Compliance-first approach (EEOC, GDPR ready)

ROI Metrics:

• Reduces time-to-hire by up to 30%
• Improves candidate experience with instant feedback

2. HireVue

HireVue combines video interviewing with AI scheduling, allowing recruiters to manage interviews efficiently. Its robust analytics provide insights into candidate performance.

Key Features:

• Video and voice interviews
• Customizable interview questions
• Advanced analytics dashboard

Pricing: Starts at $4,000/year

3. Calendly

Calendly is a well-known scheduling tool that integrates with various calendars and email platforms. While not specifically an AI tool, its automation features make it a popular choice.

Key Features:

• Easy calendar integration
• Custom scheduling links
• Time zone detection

Pricing: Free tier available; Pro version at $15/month

4. GoodTime

GoodTime focuses on optimizing interview scheduling through AI, reducing the logistical hassle for recruiters. It offers a user-friendly interface and strong integration options.

Key Features:

• Automated interview scheduling
• Team collaboration tools
• Detailed analytics for scheduling efficiency

Pricing: Starts at $1,500/year

5. Interviewing.io

Interviewing.io is designed for technical interviews, enabling candidates to schedule interviews with hiring managers effortlessly. Its focus on tech roles makes it unique.

Key Features:

• Anonymous interviewing
• Real-time feedback system
• Integration with GitHub for tech assessments

Pricing: Custom pricing available

6. x.ai

x.ai acts as a personal assistant for scheduling meetings and interviews. It uses AI to handle back-and-forth emails, simplifying the scheduling process.

Key Features:

• AI-driven personal assistant
• Email integration for seamless communication
• Customizable meeting types

Pricing: Starts at $8/month per user

7. Clara

Clara is an AI-powered scheduling assistant that can manage your calendar and schedule interviews based on your preferences and availability.

Key Features:

• Natural language processing for scheduling
• Integration with Google Calendar and Outlook
• Customizable scheduling rules

Pricing: Starts at $10/month per user

8. Doodle

Doodle is a straightforward scheduling tool that allows teams to find common availability for interviews. While not AI-driven, its simplicity makes it effective for quick scheduling.

Key Features:

• Poll-based scheduling
• Calendar synchronization
• User-friendly interface

Pricing: Free tier available; Premium version at $6.49/month

Comparison Table

| Tool | Key Features | Pricing | ATS Integrations | |--------------|-----------------------------------------------|------------------|-------------------------------| | NTRVSTA | Real-time AI screening, multilingual support | Contact for pricing | Lever, Greenhouse, Workday, Bullhorn | | HireVue | Video interviews, analytics | Starts at $4,000/year | Limited | | Calendly | Calendar integration, time zone detection | Free/Pro at $15/month | Limited | | GoodTime | Automated scheduling, team collaboration | Starts at $1,500/year | Limited | | Interviewing.io | Anonymous interviewing, feedback system | Custom pricing | Limited | | x.ai | Personal assistant, email integration | Starts at $8/month | Limited | | Clara | NLP scheduling, calendar integration | Starts at $10/month | Limited | | Doodle | Poll-based scheduling | Free/Premium at $6.49/month | Limited |

Conclusion

When selecting an AI-powered interview scheduling tool in 2025, consider your organization’s specific needs, including ATS integration, features, and budget. NTRVSTA remains a top choice due to its comprehensive features tailored for high-volume hiring and real-time candidate engagement.