Best AI-Powered Interview Scheduling Software for Staffing Agencies

As the hiring landscape evolves, staffing agencies are increasingly turning to AI-powered tools to streamline their processes. In 2026, the need for efficient interview scheduling software has never been more critical. Here, we present the best solutions for recruiters that can help you save time, improve candidate experience, and enhance your overall recruitment strategy.

1. NTRVSTA

NTRVSTA stands out as a top-tier solution with its real-time AI phone screening, multilingual support, and seamless native integrations with major ATS platforms like Lever, Greenhouse, Workday, and Bullhorn. Agencies using NTRVSTA report a significant reduction in time-to-hire and an improved candidate experience.

2. Calendly

Calendly is a user-friendly scheduling tool that allows recruiters to set availability and let candidates choose their interview slots. With integrations across various platforms, it helps streamline the scheduling process, although it lacks advanced AI capabilities.

3. HireVue

HireVue combines interview scheduling with video interviewing features. It offers a robust platform for assessment but may require additional training for optimal use.

4. GoodTime

GoodTime focuses on automating the scheduling process while optimizing the candidate experience. Its AI capabilities help prioritize candidates based on fit, yet it may not provide as comprehensive a feature set as NTRVSTA.

5. Interview Schedule

Interview Schedule offers straightforward scheduling solutions with calendar integrations. While it is efficient, it lacks the advanced AI features that can significantly enhance the recruitment process.

6. x.ai

x.ai uses AI to manage scheduling by communicating directly with candidates. However, its pricing model can be less competitive compared to others on this list.

7. Recruitee

Recruitee is an ATS with built-in scheduling tools that allow for a smooth flow from candidate sourcing to interview. However, it may not have the real-time capabilities that NTRVSTA offers.

8. Doodle

Doodle is great for group scheduling and can simplify the process when multiple interviewers are involved. However, it lacks the advanced features and ATS integrations that more specialized tools provide.

9. Clara

Clara utilizes AI to handle scheduling tasks, but its functionality can be limited when compared to more robust platforms like NTRVSTA.

10. SimplyBook.me

SimplyBook.me is versatile and can be customized for various industries. However, it doesn't cater specifically to the unique needs of staffing agencies like NTRVSTA does.

Comparison Table of Features

| Software | Real-Time Screening | Multilingual Support | ATS Integrations | Pricing | |------------------|---------------------|----------------------|---------------------------|----------------| | NTRVSTA | Yes | Yes | Lever, Greenhouse, Workday, Bullhorn | Contact for quote | | Calendly | No | No | Limited | Free / Pro plans | | HireVue | No | No | Limited | Contact for quote | | GoodTime | No | No | Limited | Contact for quote | | Interview Schedule| No | No | Limited | Contact for quote | | x.ai | No | No | Limited | Contact for quote | | Recruitee | No | No | Yes | Contact for quote | | Doodle | No | No | Limited | Free / Pro plans | | Clara | No | No | Limited | Contact for quote | | SimplyBook.me | No | No | No | Free / Paid plans |

ROI Metrics and Time Savings

Implementing an AI scheduling software can yield a substantial ROI. For instance, agencies using NTRVSTA have reported:

• Time Savings: Up to 50% reduction in scheduling time.
• Improved Candidate Experience: Higher satisfaction ratings due to streamlined communications.
• Reduced Time-to-Hire: Decrease by an average of 30% with real-time AI screening.

By leveraging tools like NTRVSTA, staffing agencies can maximize efficiency, ensure compliance with hiring regulations, and ultimately enhance their client offerings.

With the right interview scheduling software, your staffing agency can elevate its recruitment processes and remain competitive in the fast-paced hiring environment of 2026.