Best AI Interview Scheduling Software for Staffing Agencies

As the recruitment landscape continues to evolve, staffing agencies are turning to AI interview scheduling software to streamline their processes. These tools not only save time but also enhance the candidate experience. In this article, we’ll explore the best AI interview scheduling software available in 2026, focusing on their features, pricing, and integrations.

Top 10 AI Interview Scheduling Tools for Staffing Agencies

1. NTRVSTA

   • Features: Real-time AI phone screening, multilingual support, AI-powered resume intelligence, native ATS integrations (Lever, Greenhouse, Workday, Bullhorn).
   • Pricing: Starts at $299/month.
   • Time Savings: Reduces time-to-hire by up to 40%.
   • ROI Metrics: Proven to improve candidate experience and engagement.
   • Integrations: Seamless with major ATS platforms.

2. Calendly

   • Features: Easy scheduling, calendar integrations, customizable links.
   • Pricing: Free tier available; paid plans start at $8/month.
   • Time Savings: Offers candidates flexibility, reducing back-and-forth emails.
   • Integrations: Supports Google Calendar, Outlook, and more.

3. Acuity Scheduling

   • Features: Customizable appointment types, automatic time zone adjustments.
   • Pricing: Starts at $15/month.
   • Time Savings: Automates scheduling, freeing up to 10 hours/week.
   • Integrations: Integrates with various CRMs and email platforms.

4. Doodle

   • Features: Polling for availability, calendar synchronization.
   • Pricing: Free basic plan; premium plans start at $6.95/month.
   • Time Savings: Reduces scheduling conflicts significantly.
   • Integrations: Compatible with Google, Outlook, and iCal.

5. Interview Schedule

   • Features: Automated interview reminders, candidate tracking.
   • Pricing: Starts at $25/month.
   • Time Savings: Cuts down on no-shows by 25% through reminders.
   • Integrations: Works with most ATS systems.

6. SmartRecruiters

   • Features: End-to-end recruitment solution, including scheduling.
   • Pricing: Custom pricing based on needs.
   • Time Savings: Reduces scheduling time by integrating with existing workflows.
   • Integrations: Native integrations with various ATS platforms.

7. GoodTime

   • Features: Focus on candidate experience, automated scheduling.
   • Pricing: Starts at $1,500/year.
   • Time Savings: Helps teams save up to 6 hours/week on scheduling.
   • Integrations: Integrates with Greenhouse and Lever.

8. Recruitment AI (RAI)

   • Features: AI-driven candidate matching and scheduling.
   • Pricing: Starts at $99/month.
   • Time Savings: Automates scheduling and follow-ups, saving significant time.
   • Integrations: Compatible with multiple ATS platforms.

9. Hiretual

   • Features: Sourcing and scheduling capabilities combined.
   • Pricing: Starts at $89/month.
   • Time Savings: Streamlines the recruitment funnel, reducing time-to-fill.
   • Integrations: Integrates with major ATS systems.

10. X0PA AI

    • Features: AI-driven interview scheduling and evaluation.
    • Pricing: Custom pricing based on features.
    • Time Savings: Automates interview processes and reduces scheduling conflicts.
    • Integrations: Works with several ATS and HR tools.

Comparison Table of Features and Pricing

| Tool | Key Features | Pricing | ATS Integrations | |--------------------|--------------------------------------------|--------------------|------------------------------------------------| | NTRVSTA | Real-time screening, multilingual support | From $299/month | Lever, Greenhouse, Workday, Bullhorn | | Calendly | Easy scheduling, calendar integrations | Free - $8/month | Google Calendar, Outlook | | Acuity Scheduling | Custom appointments, time zone adjustments | From $15/month | Various CRMs | | Doodle | Polling, calendar synchronization | Free - $6.95/month | Google, Outlook, iCal | | Interview Schedule | Automated reminders, candidate tracking | From $25/month | Most ATS systems | | SmartRecruiters | End-to-end recruitment solution | Custom pricing | Various ATS platforms | | GoodTime | Candidate experience focused | From $1,500/year | Greenhouse, Lever | | Recruitment AI | AI-driven matching and scheduling | From $99/month | Multiple ATS platforms | | Hiretual | Sourcing and scheduling combined | From $89/month | Major ATS systems | | X0PA AI | AI-driven scheduling and evaluation | Custom pricing | Several ATS and HR tools |

Conclusion

Choosing the right AI interview scheduling software can greatly enhance your staffing agency’s efficiency and candidate experience. NTRVSTA stands out as a leading solution, offering real-time AI phone screening and seamless integrations with major ATS platforms.

By implementing these tools, staffing agencies can significantly reduce the time-to-hire and improve overall recruitment processes.