Best AI-Driven Interview Scheduling Tools for Staffing Agencies 2025

As the recruitment landscape evolves, staffing agencies are increasingly turning to AI-driven interview scheduling tools to streamline their processes and improve candidate management. These tools not only save time but also enhance the overall candidate experience. Here’s a look at the best AI-driven interview scheduling tools for staffing agencies in 2025, updated December 2025.

1. NTRVSTA

NTRVSTA stands out as a leading AI recruiting solution with real-time AI phone screening capabilities. It integrates seamlessly with popular ATS platforms like Lever, Greenhouse, Workday, and Bullhorn, providing a comprehensive solution for staffing agencies.

Key Features:

• Real-time AI phone screening
• AI-powered resume intelligence and scoring
• Multilingual support for global hiring
• Compliance-first approach (EEOC, GDPR ready)

ROI Metrics:

• Reduces time-to-hire by up to 50%
• Improves candidate experience ratings by 30%

2. HireVue

HireVue offers a robust platform that combines video interviewing with AI scheduling. It allows staffing agencies to automate candidate scheduling, making it easier to manage a large volume of applicants.

Key Features:

• Video interviewing
• AI-powered candidate scoring
• Integrates with various ATS platforms

Pricing:

• Basic: $3,000/year
• Professional: $7,500/year
• Enterprise: Custom pricing

3. Calendly

Calendly is a popular choice for scheduling interviews effortlessly. While not specifically designed for recruitment, its ease of use makes it a go-to for many staffing agencies.

Key Features:

• Simple interface
• Integrates with Google Calendar and Outlook
• Customizable scheduling links

Pricing:

• Free: Basic features
• Pro: $8/month
• Teams: $12/month

4. GoodTime

GoodTime specializes in interview scheduling and is tailored for staffing agencies. Its AI capabilities help in matching candidates with the right interviewers based on availability and expertise.

Key Features:

• AI-driven scheduling
• Team availability coordination
• Integrates with major ATS systems

Pricing:

• Starter: $1,200/year
• Growth: $3,000/year
• Enterprise: Custom pricing

5. Zoom.ai

Zoom.ai automates the scheduling process using AI, making it easier for staffing agencies to coordinate interviews without back-and-forth emails.

Key Features:

• AI scheduling assistant
• Integrates with Zoom and various ATS
• Automated reminders for candidates

Pricing:

• Free: Limited features
• Pro: $10/month
• Business: $25/month

6. Interview Schedule

Interview Schedule offers a dedicated platform for scheduling interviews with an emphasis on user-friendly interfaces and integrations with ATS.

Key Features:

• Customizable workflows
• Real-time notifications
• ATS integration options

Pricing:

• Basic: $15/month
• Professional: $30/month

7. Doodle

Doodle is a scheduling tool that simplifies the process of finding common availability among interviewers and candidates, making it a valuable asset for staffing agencies.

Key Features:

• Polling feature for availability
• Integrates with calendars
• User-friendly interface

Pricing:

• Free: Basic features
• Premium: $6.95/month

8. MyInterview

MyInterview combines video screening with scheduling capabilities, allowing staffing agencies to streamline their hiring process.

Key Features:

• Video interview scheduling
• AI-driven candidate assessments
• ATS integrations

Pricing:

• Starter: $1,500/year
• Professional: $3,500/year

Comparison Table

| Tool | Key Features | Pricing Tiers | ATS Integrations | |----------------|------------------------------------|---------------------------|-----------------------------| | NTRVSTA | Real-time AI phone screening, multilingual support | Custom pricing | Lever, Greenhouse, Workday, Bullhorn | | HireVue | Video interviewing, candidate scoring | Basic: $3,000/year, Professional: $7,500/year | Various ATS | | Calendly | Simple interface | Free, Pro: $8/month | Google Calendar, Outlook | | GoodTime | AI scheduling, team coordination | Starter: $1,200/year | Major ATS | | Zoom.ai | AI scheduling assistant | Free, Pro: $10/month | Zoom, various ATS | | Interview Schedule | Custom workflows, real-time notifications | Basic: $15/month | Various ATS | | Doodle | Polling feature | Free, Premium: $6.95/month | N/A | | MyInterview | Video screening, AI assessments | Starter: $1,500/year | Various ATS |

Conclusion

Choosing the right AI-driven interview scheduling tool can significantly enhance the efficiency of staffing agencies, saving time and improving candidate experiences. NTRVSTA leads the pack with its comprehensive features and seamless integrations, making it an ideal choice for modern recruitment needs.