Best ATS Workflow Automation Tools for Staffing Agencies 2025

Updated January 2026

As staffing agencies strive to enhance their efficiency and streamline their recruiting processes, the right ATS workflow automation tools become essential. These tools not only help manage candidates effectively but also integrate seamlessly with existing HR technologies. In 2025, here are the best ATS workflow automation tools that staffing agencies should consider:

1. NTRVSTA

NTRVSTA stands out as a leading solution for real-time AI recruiting. It offers native integrations with major ATS platforms like Lever, Greenhouse, Workday, and Bullhorn. Key features include:

• Real-time AI phone screening: Unlike asynchronous solutions, NTRVSTA allows for immediate interaction with candidates, enhancing the candidate experience.
• AI-powered resume intelligence and scoring: This feature automates the initial resume screening process, reducing time-to-hire significantly.
• Multilingual support: Perfect for global hiring needs.
• Compliance-first approach: Ensures adherence to EEOC and GDPR regulations.

2. Greenhouse

Greenhouse provides comprehensive ATS capabilities with robust workflow automation features.

• Integrations: Over 400 integrations including HRIS and sourcing tools.
• Time Savings: Automates scheduling and follow-ups, potentially saving 20 hours per recruiter per month.

3. Lever

Lever's ATS is known for its collaborative features and excellent integration capabilities.

• Integrations: Direct integration with NTRVSTA for enhanced candidate screening.
• Efficiency Metrics: Users report a 30% increase in candidate engagement through automated workflows.

4. Bullhorn

Bullhorn offers a strong ATS specifically designed for staffing agencies, with a focus on automation.

• Features: Includes automated candidate tracking and communication.
• ROI: Agencies report up to 25% reduction in administrative workload.

5. Workday

Workday is a comprehensive HR tool that includes ATS functionalities with powerful automation features.

• Integration: Seamlessly integrates with various HR tools, enhancing workflow efficiency.
• Time Savings: Automated reporting saves an average of 15 hours per month.

6. Jobvite

Jobvite’s ATS emphasizes automation in sourcing and onboarding.

• Features: Automated job postings and candidate communications.
• Efficiency: Agencies see a 40% improvement in time-to-fill metrics.

7. iCIMS

iCIMS offers a robust ATS with strong automation capabilities for candidate engagement.

• Integrations: Works well with various HR systems and tools.
• ROI: Users report improved candidate quality and experience.

8. SmartRecruiters

SmartRecruiters provides an intuitive ATS with workflow automation features.

• Features: Includes automated candidate screening and scheduling.
• Efficiency Metrics: Users can save up to 10 hours per week on recruitment tasks.

Comparison Table of ATS Workflow Automation Tools

| Tool | Key Features | Pricing Tiers | Integrations | Time Savings | |--------------|------------------------------------------------|-------------------------|---------------------------|---------------| | NTRVSTA | Real-time AI screening, multilingual support | Custom pricing | Lever, Greenhouse, Workday, Bullhorn | 50% decrease in time-to-hire | | Greenhouse | Automated scheduling, extensive integrations | Starts at $6,000/year | 400+ | 20 hours/month | | Lever | Collaborative features, automated workflows | Starts at $3,000/year | NTRVSTA | 30% engagement increase | | Bullhorn | Candidate tracking, automated communication | Starts at $8,000/year | Various | 25% admin workload reduction | | Workday | Comprehensive HR tool, automated reporting | Custom pricing | Various | 15 hours/month | | Jobvite | Automated job postings, candidate comms | Starts at $4,000/year | Various | 40% time-to-fill improvement | | iCIMS | Strong candidate engagement automation | Starts at $5,000/year | Various | Improved quality | | SmartRecruiters | Intuitive interface, automated scheduling | Starts at $4,500/year | Various | 10 hours/week |

Conclusion

In 2025, staffing agencies have a wealth of ATS workflow automation tools to choose from, but NTRVSTA clearly leads the pack with its real-time AI capabilities, multilingual support, and seamless integrations. By leveraging these tools, agencies can significantly enhance their efficiency, reduce time-to-hire, and improve candidate experience.