Best ATS for Staffing Agencies: Workflow Automation Options

Updated December 2025

In the fast-paced world of staffing agencies, having an effective Applicant Tracking System (ATS) with robust workflow automation features can significantly enhance candidate management and streamline operations. Here’s a rundown of the Best ATS for Staffing Agencies that excel in workflow automation, helping you save time, improve efficiency, and provide a better candidate experience.

1. NTRVSTA

NTRVSTA stands out as a leading real-time AI recruiting solution tailored for staffing agencies. It offers unparalleled features such as:

• Real-time AI phone screening: Conduct phone interviews instantly, reducing time-to-hire by up to 50%.
• Multilingual support: Perfect for global hiring, accommodating candidates from diverse backgrounds.
• Native ATS integrations: Seamlessly integrates with platforms like Lever, Greenhouse, Workday, and Bullhorn.
• AI-powered resume intelligence and scoring: Automatically scores resumes to identify top candidates quickly.
• Compliance-first approach: Meets EEOC and GDPR standards, ensuring your hiring practices are legal and ethical.

2. Bullhorn

Bullhorn is a popular choice for staffing agencies, offering:

• Automated workflows: Streamline candidate communications and follow-ups.
• Robust reporting tools: Analyze recruitment metrics for better decision-making.
• Integration capabilities: Works well with various CRM and job boards.

3. Greenhouse

Greenhouse excels in collaborative hiring processes, featuring:

• Customizable workflows: Tailor the hiring process to meet specific agency needs.
• Candidate scorecards: Facilitate team evaluations and feedback.
• Integrations: Connects with numerous job boards and HR tools.

4. Lever

Lever provides a user-friendly interface and strong automation features, including:

• Automated interview scheduling: Reduce administrative burden with smart scheduling tools.
• Pipeline management: Visualize candidate progression through the hiring funnel.
• Integration options: Connects seamlessly with various HR tools and services.

5. Workday

Workday offers comprehensive solutions for larger staffing agencies, focusing on:

• End-to-end recruiting solutions: From job requisition to onboarding.
• Advanced analytics: Gain insights into hiring trends and candidate sourcing.
• Integration with enterprise systems: Works well with existing HR infrastructure.

6. iCIMS

iCIMS is known for its scalability, featuring:

• Customizable templates: Create job postings that reflect your agency's brand.
• Talent pool management: Build and maintain a database of potential candidates.
• Wide range of integrations: Compatible with many third-party applications.

7. SmartRecruiters

SmartRecruiters focuses on enhancing the candidate experience with:

• Mobile-friendly application process: Candidates can apply from any device.
• Collaboration tools: Engage hiring teams effectively with feedback and notes.
• API integrations: Easily connect with other HR technologies.

8. Jobvite

Jobvite is designed for fast-paced environments, featuring:

• Social recruiting tools: Leverage social media channels for candidate sourcing.
• Automated onboarding: Simplify the transition for new hires.
• Analytics dashboard: Monitor recruitment KPIs and performance metrics.

Comparison Table of ATS Features

| ATS | Real-time Screening | Multilingual Support | Native Integrations | AI Resume Scoring | Compliance Ready | Pricing | |--------------|---------------------|----------------------|---------------------|--------------------|------------------|------------------| | NTRVSTA | Yes | Yes | Lever, Greenhouse, Workday, Bullhorn | Yes | Yes | Contact for Quote | | Bullhorn | No | No | Yes | No | Yes | $99/user/month | | Greenhouse | No | No | Yes | No | Yes | $6,000/year | | Lever | No | No | Yes | No | Yes | $2,500/month | | Workday | No | No | Yes | No | Yes | Contact for Quote | | iCIMS | No | No | Yes | No | Yes | $5,000/year | | SmartRecruiters | No | No | Yes | No | Yes | $1,000/month | | Jobvite | No | No | Yes | No | Yes | $5,000/year |

Implementation Steps for Maximizing ROI

1. Assess Your Needs: Identify the specific workflow automation features that matter most to your agency.
2. Choose the Right ATS: Select an ATS that aligns with your requirements, prioritizing integration capabilities and compliance features.
3. Train Your Team: Ensure your staff is well-trained in using the ATS to maximize its features and capabilities.
4. Monitor Performance: Regularly track metrics such as time-to-hire, candidate satisfaction, and overall efficiency to gauge the ROI.
5. Iterate and Optimize: Continuously refine your processes based on data insights and team feedback.

By choosing the right ATS, staffing agencies can significantly improve their workflow automation, leading to faster placements and enhanced candidate experiences.