How to Successfully Integrate AI Phone Screening with Greenhouse in Just 30 Minutes

In 2026, the landscape of recruitment technology has shifted dramatically with the integration of AI tools. A recent survey revealed that organizations utilizing AI phone screening have reduced candidate screening times by an astonishing 75%, from an average of 48 minutes to just 12. If you’re using Greenhouse as your applicant tracking system (ATS), integrating AI phone screening can enhance your recruiting process significantly, streamlining candidate interactions and improving overall efficiency. In this guide, I will walk you through the integration process, ensuring you can implement this powerful tool in just 30 minutes.

Prerequisites for Integration

Before diving into the integration steps, ensure you have the following in place:

1. Greenhouse Account: You must have admin access to your Greenhouse account.
2. NTRVSTA Account: Create an account with NTRVSTA for AI phone screening.
3. Integration Permissions: Ensure that your Greenhouse account allows third-party integrations.
4. Estimated Time: Most teams can complete the integration in 30 minutes, assuming prerequisites are met.

Step-by-Step Integration Process

Step 1: Log into Your Greenhouse Account

Access your Greenhouse dashboard and navigate to the "Integrations" section under "Configure".

What You Should See: A list of available integrations and the option to add new ones.

Step 2: Access NTRVSTA Integration

Search for the NTRVSTA integration in the integrations marketplace.

What You Should See: NTRVSTA listed among other integrations with a brief description.

Step 3: Generate API Key

In your Greenhouse account, generate an API key that will allow NTRVSTA to communicate with your ATS.

Expected Outcome: A unique API key that you will use in the next step.

Step 4: Input API Key into NTRVSTA

Log into your NTRVSTA account and navigate to the integration settings. Enter the API key you generated from Greenhouse.

What You Should See: Confirmation that the integration has been established successfully.

Step 5: Configure Screening Parameters

Set your screening questions, scheduling preferences, and candidate notifications within the NTRVSTA platform.

Expected Outcome: Tailored screening settings that align with your recruitment needs.

Step 6: Test the Integration

Run a test screening with a dummy candidate to ensure everything functions smoothly.

What You Should See: A successful completion of the screening process with results sent back to Greenhouse.

Step 7: Go Live

Once testing is complete, you can start using AI phone screening with real candidates.

Expected Outcome: Candidates receive phone screening invitations, and their results are automatically recorded in Greenhouse.

Troubleshooting Common Issues

1. API Key Not Working: Double-check the API key for any typos. Regenerate if necessary.
2. No Candidates Receiving Invitations: Ensure that you have configured the screening parameters correctly.
3. Integration Not Showing Up: Refresh your Greenhouse integrations page; ensure you have admin access.
4. Screening Results Not Syncing: Verify that NTRVSTA is properly connected to your Greenhouse account.
5. Performance Issues: Contact NTRVSTA support for assistance if the system is slow or unresponsive.

Timeline for Completion

Most teams complete the integration in just 30 minutes, provided they have the required accounts and permissions ready. For organizations with larger teams or more complex setups, allow for up to 1 hour to address any configuration adjustments or troubleshooting.

Conclusion

Integrating AI phone screening with Greenhouse can transform your recruitment process, allowing for faster candidate evaluations and improved engagement. Here are three actionable takeaways to ensure successful implementation:

1. Prepare Your Accounts: Ensure both your Greenhouse and NTRVSTA accounts are set up and ready for integration.
2. Follow the Steps Methodically: Stick to the outlined steps to avoid any hiccups during the integration process.
3. Test Before Going Live: Always run a test screening to confirm that the integration works seamlessly for real candidates.

By following these steps, your organization can leverage AI technology to enhance recruitment efficiency and improve the candidate experience.