How to Set Up NTRVSTA for Quick AI Phone Screening in 30 Minutes

In an industry where time is money, the ability to streamline the hiring process is paramount. With NTRVSTA's AI phone screening, organizations can reduce screening time from 45 minutes to just 12 minutes per candidate. This capability not only speeds up the hiring process but also enhances candidate engagement, boasting a remarkable 95% candidate completion rate—far superior to the typical 40-60% for video interviews. In this guide, we'll walk you through the setup process to get NTRVSTA up and running in just 30 minutes, ensuring your team can start screening candidates efficiently.

Prerequisites for a Smooth Setup

Before diving into the setup, ensure you have the following in place:

• NTRVSTA Account: Create an account if you haven't already.
• Admin Access: Ensure you have admin rights to integrate with your ATS or HRIS.
• Integration Requirements: Identify which ATS you are using (e.g., Lever, Greenhouse, Workday, Bullhorn).
• Time Estimate: Allocate 30 minutes for the entire setup process.

Step-by-Step Setup Instructions

Step 1: Log into Your NTRVSTA Account

What You Should See: The NTRVSTA dashboard with options for configuration.

Step 2: Integrate with Your ATS

1. Navigate to the "Integrations" tab.
2. Select your ATS from the dropdown menu.
3. Follow the prompts to authorize the integration.

Expected Outcome: Successful integration message confirming connection with your ATS.

Step 3: Configure Screening Parameters

1. Go to the "Screening Settings" section.
2. Define your screening criteria, including job roles and candidate qualifications.
3. Set up your preferred screening questions.

Expected Outcome: Customized screening parameters tailored to your hiring needs.

Step 4: Schedule Screening Sessions

1. Click on the "Scheduling" tab.
2. Choose available time slots for candidates to book their screening calls.
3. Confirm scheduling settings and send out notifications.

Expected Outcome: Automated scheduling setup, allowing candidates to choose their screening times.

Step 5: Review and Finalize

1. Go through all configured settings in the "Review" section.
2. Make any necessary adjustments.
3. Save your settings.

Expected Outcome: All configurations are saved, and the system is ready for use.

Troubleshooting Common Issues

1. Integration Failure: Ensure your ATS credentials are correct and that you have admin access.
2. Screening Questions Not Saving: Check for any character limits or unsupported formats in your questions.
3. Candidate Not Receiving Notifications: Verify email settings and spam filters.
4. Scheduling Conflicts: Double-check the time zone settings in your ATS.
5. Low Completion Rates: Review candidate feedback and adjust screening times or questions accordingly.

Timeline for Setup

Most teams complete the NTRVSTA setup in approximately 30 minutes, allowing for immediate engagement with candidates.

Conclusion: Key Takeaways for Effective Setup

1. Preparation is Key: Ensure you have all necessary accounts and access before starting.
2. Follow the Steps: Adhering to the step-by-step guide will minimize errors and speed up the process.
3. Leverage ATS Integrations: Utilize NTRVSTA’s integrations for streamlined workflows and data management.
4. Monitor and Adjust: Keep an eye on candidate feedback to continually refine your screening process.
5. Maximize Candidate Experience: Focus on the candidate journey to boost completion rates and improve your hiring brand.

By setting up NTRVSTA efficiently, you can transform your hiring process and engage candidates like never before.