How to Set Up AI Phone Screening with Greenhouse to Reduce Time-to-Hire by 50%

In a competitive job market, the need for speed in recruitment has never been more critical. Companies leveraging AI phone screening have reported reductions in time-to-hire by as much as 50%. For instance, a recent study from Talent Acquisition Insights found that organizations utilizing AI-driven phone screening experienced an average time-to-hire of just 18 days, compared to 36 days for those relying on traditional methods. This article provides a detailed guide on how to set up AI phone screening with Greenhouse, ensuring you capitalize on this technology to streamline your recruitment process.

Prerequisites for Setting Up AI Phone Screening

Before diving into the setup process, ensure you have the following:

1. Greenhouse Account: Admin access to your Greenhouse ATS is necessary.
2. NTRVSTA Account: Create an account with NTRVSTA for AI phone screening capabilities.
3. Integration Access: Ensure you have access to your integration settings in Greenhouse.
4. Time Estimate: Most teams can complete the setup in about 2-3 business days.

Step-by-Step Guide to Integrate NTRVSTA with Greenhouse

Step 1: Access Integration Settings in Greenhouse

Navigate to your Greenhouse dashboard. Go to the “Integrations” section in the settings menu. Here, you’ll find the option to add new integrations.

What You Should See: A list of available integrations, including NTRVSTA.

Step 2: Select NTRVSTA from the Integration List

Find and select NTRVSTA from the available integrations. Click on "Connect" to begin the authorization process.

Expected Outcome: A prompt requesting your NTRVSTA API key.

Step 3: Enter Your NTRVSTA API Key

Log in to your NTRVSTA account and locate your API key. Copy and paste it into the Greenhouse integration setup.

What You Should See: Confirmation that your NTRVSTA account is linked with Greenhouse.

Step 4: Configure Screening Parameters

Set up your screening parameters, including specific questions and criteria that align with your recruitment needs.

Expected Outcome: Customized screening criteria tailored to your job openings.

Step 5: Test the Integration

Conduct a test run to ensure NTRVSTA is correctly integrated with Greenhouse. Select a candidate from your ATS and initiate a phone screening.

What You Should See: A successful screening call where the AI engages with the candidate.

Step 6: Review Screening Results

After the call, review the results generated by NTRVSTA. Analyze candidate responses and scoring.

Expected Outcome: AI-generated insights that highlight candidate fit based on your criteria.

Troubleshooting Common Issues

1. Integration Not Connecting: Double-check your API key and ensure it has not expired.
2. Screening Calls Not Initiating: Verify that candidate contact information is correctly entered in Greenhouse.
3. AI Responses Are Off: Revisit your screening parameters; they may need refinement.
4. Data Not Syncing: Ensure both platforms are updated to the latest versions.
5. Candidate Feedback Not Recorded: Check your settings to confirm feedback collection is enabled.

Timeline for Full Setup

Most teams complete the setup in 2-3 business days, allowing time for troubleshooting and refinement of screening questions.

Conclusion: Actionable Takeaways

1. Invest in AI Screening: The integration of NTRVSTA with Greenhouse can halve your time-to-hire.
2. Customize Your Approach: Tailor your screening questions to match the specific needs of each role.
3. Monitor and Adjust: Regularly review AI-generated data to refine your screening process and enhance candidate alignment.
4. Train Your Team: Ensure your recruiting team understands how to interpret AI insights for better decision-making.
5. Stay Informed: Keep up with industry developments to leverage AI advancements effectively.

By implementing AI phone screening with Greenhouse, you're not just speeding up hiring; you're enhancing the quality of your candidate selection process.