How to Set Up AI Phone Screening in 30 Minutes with SmartRecruiters

In 2026, the urgency for efficient hiring processes has never been more pronounced. A staggering 75% of employers report difficulty in filling positions, making it critical to streamline recruitment workflows. AI phone screening offers a solution, enabling organizations to assess candidates swiftly and effectively. This guide will walk you through setting up AI phone screening with SmartRecruiters in just 30 minutes, ensuring you can reduce screening times and enhance candidate engagement.

Prerequisites for Setting Up AI Phone Screening

To get started, ensure you have the following:

1. SmartRecruiters Account: You must be an admin or have the necessary permissions to integrate AI phone screening.
2. NTRVSTA Account: Sign up for NTRVSTA, which provides real-time phone screening capabilities.
3. Integration Access: Confirm that your SmartRecruiters account allows for third-party integrations.
4. Estimated Time: Allocate approximately 30 minutes for the setup process.

Step-by-Step Guide to Setting Up AI Phone Screening

Step 1: Access SmartRecruiters

Log into your SmartRecruiters account. Navigate to the dashboard where you manage your hiring processes.

Step 2: Go to Integrations

From the dashboard, select the “Marketplace” option. Search for NTRVSTA in the integrations section.

Step 3: Install NTRVSTA Integration

Click on the NTRVSTA integration. Follow the prompts to install it, which typically takes about 5 minutes.

Step 4: Configure Settings

After installation, configure the NTRVSTA settings. This includes selecting the languages for the AI phone screening and customizing screening questions. Expect this step to take around 10 minutes.

Step 5: Set Up Automated Workflows

Set up automated workflows within SmartRecruiters to trigger AI phone screenings based on candidate applications. This configuration usually takes another 10 minutes.

Step 6: Test the Integration

Conduct a test screening with a mock candidate to ensure that the integration works as intended. You should see a confirmation of successful screening and feedback from the AI system.

Expected Outcomes

Upon completing these steps, you will have:

• A fully operational AI phone screening process integrated with SmartRecruiters.
• The ability to screen candidates in real-time, reducing traditional screening times from 45 to just 12 minutes.
• Enhanced candidate engagement with a 95% completion rate, significantly higher than video screening alternatives.

Troubleshooting Common Issues

1. Integration Fails to Install: Ensure you have admin access and that your SmartRecruiters account supports third-party integrations.
2. Language Settings Not Saving: Double-check your permissions and try reconfiguring the settings.
3. Automated Workflow Not Triggering: Verify that the workflow conditions are correctly set and that candidate applications meet those criteria.
4. Test Screening Fails: Confirm that all questions are properly configured and that the NTRVSTA system is operational.
5. Candidate Feedback Missing: Check integration logs for any errors during the screening process.

Timeline for Implementation

Most teams complete the setup in just 30 minutes, allowing for immediate use of AI phone screening to enhance recruitment processes.

Conclusion: Key Takeaways

1. Streamlined Setup: Setting up AI phone screening with SmartRecruiters can be accomplished in just 30 minutes, significantly enhancing your hiring efficiency.
2. Real-Time Screening: Benefit from reduced candidate screening times and increased completion rates, improving overall candidate experience.
3. Integration Power: Leverage NTRVSTA's capabilities to integrate seamlessly with SmartRecruiters, ensuring a smooth transition into AI-driven recruitment.

By following this guide, your organization can quickly implement AI phone screening, positioning yourself to meet the challenges of the 2026 hiring landscape effectively.