How to Set Up AI Phone Screening in 30 Minutes Using Workday

In 2026, organizations are increasingly turning to AI-driven solutions to streamline their hiring processes. A recent study revealed that companies leveraging AI in recruitment reduce their average time to fill positions by 25%, translating to significant cost savings and improved talent acquisition strategies. If you're using Workday and looking to enhance your screening process, this guide will walk you through setting up AI phone screening in just 30 minutes.

Prerequisites for Setting Up AI Phone Screening

Before diving into the setup, ensure you have the following:

1. Workday Account: Admin access is required to configure the integration.
2. NTRVSTA Account: Sign up for an NTRVSTA account to access the AI phone screening features.
3. Estimated Time: Set aside approximately 30 minutes to complete the setup.

Step-by-Step Guide to Set Up AI Phone Screening

Step 1: Log into Workday

• What You Should See: The Workday dashboard with your profile options.

Step 2: Navigate to Integrations

• Go to the "Integrations" tab in Workday.
• Expected Outcome: Access to integration settings.

Step 3: Configure NTRVSTA Integration

• Click on "Create New Integration" and select NTRVSTA from the available options.
• Input your NTRVSTA API key, which you can find in your NTRVSTA account settings.
• Expected Outcome: Successful connection between Workday and NTRVSTA.

Step 4: Set Screening Criteria

• Define the parameters for AI phone screening, such as job roles, skills assessments, and candidate qualifications.
• Expected Outcome: A tailored screening process that aligns with your specific hiring needs.

Step 5: Test the Integration

• Run a test screening with a sample candidate profile.
• What You Should See: A successful screening report generated by NTRVSTA, showcasing candidate responses and AI scoring.

Step 6: Go Live

• Activate the integration to start screening real candidates.
• Expected Outcome: Your AI phone screening process is now operational.

Troubleshooting Common Issues

1. Integration Failure: Ensure your API key is correctly entered.
2. Screening Criteria Not Saving: Check for any required fields that may have been overlooked.
3. No Candidate Responses: Verify that candidates are being directed to the screening process.
4. Delayed Reports: Check your internet connection and NTRVSTA system status.
5. Inaccurate Scoring: Review your screening criteria for alignment with job requirements.

Timeline

Most teams complete the setup within 30 minutes, allowing for immediate enhancement of your hiring process efficiency.

Conclusion: Key Takeaways for Implementing AI Phone Screening

1. Prepare Your Accounts: Ensure you have admin access to both Workday and NTRVSTA.
2. Follow the Steps: Stick to the step-by-step guide for a quick setup.
3. Test Before Going Live: Always run a test screening to ensure everything functions correctly.
4. Stay Proactive: Be ready to troubleshoot common issues that may arise during integration.
5. Measure Your Success: Track metrics such as time-to-fill and candidate satisfaction post-implementation to gauge the effectiveness of your new system.

By implementing AI phone screening through Workday, you’ll not only enhance your recruitment efficiency but also improve the candidate experience, ultimately leading to better hiring outcomes.