How to Set Up AI Phone Screening in 30 Minutes Using Greenhouse (2026)

In 2026, organizations are increasingly prioritizing efficiency in their hiring processes. A recent study revealed that companies utilizing AI phone screening tools can reduce their candidate screening time from an average of 45 minutes to just 12 minutes, significantly accelerating the recruitment timeline. If you're using Greenhouse as your Applicant Tracking System (ATS), you can set up AI phone screening in just 30 minutes, enhancing both the candidate experience and your hiring efficiency.

Prerequisites: What You Need Before You Start

Setting up AI phone screening in Greenhouse requires a few essential components:

1. Greenhouse Account: Ensure your organization has an active Greenhouse account.
2. Admin Access: You need admin privileges within Greenhouse to modify settings and integrate new tools.
3. AI Phone Screening Tool: Choose an AI phone screening provider, like NTRVSTA.
4. Time Estimate: Allocate approximately 30 minutes for setup.

Step-by-Step Setup Instructions for AI Phone Screening

Step 1: Log into Greenhouse

Log into your Greenhouse account using your admin credentials.

Step 2: Navigate to Integrations

From the dashboard, navigate to the "Integrations" tab. This is where you will add the AI phone screening integration.

Step 3: Add NTRVSTA Integration

Locate the NTRVSTA integration in the marketplace. Click "Add" and follow the prompts to connect your Greenhouse account with NTRVSTA.

What You Should See: A confirmation message indicating that the integration was successful.

Step 4: Configure Screening Parameters

Once integrated, configure your screening parameters. Decide on the types of questions you want the AI to ask and set any necessary filters based on the job role.

Step 5: Test the Integration

Run a test screening with a sample candidate profile. This step ensures that the integration is functioning correctly and that the AI is asking the right questions.

Expected Outcome: A smooth test call where the AI accurately captures responses.

Step 6: Launch AI Phone Screening

Once testing is complete, launch the AI phone screening for active job postings. Candidates can now schedule their screenings directly through Greenhouse.

Step 7: Monitor Performance

After launching, monitor the performance metrics through the NTRVSTA dashboard to ensure optimal functionality and candidate engagement.

Troubleshooting Common Issues

1. Integration Failure: If the integration fails, double-check API keys and permissions.
2. AI Not Asking Questions: Ensure that screening parameters are correctly configured.
3. Candidate Scheduling Issues: Verify that calendar integrations are functioning properly.
4. Low Candidate Engagement: Adjust the screening questions for clarity and relevance.
5. Data Sync Issues: Ensure that real-time data sync is enabled in your settings.

Timeline for Implementation

Most teams complete the setup and launch of AI phone screening in about 30 minutes. After initial setup, give yourself a few additional hours for testing and adjustments.

Conclusion: Actionable Takeaways

1. Prepare Your Environment: Ensure you have admin access and a selected AI screening tool before starting.
2. Follow the Steps: Utilize the step-by-step guide to ensure a smooth setup process.
3. Test Thoroughly: Always run test screenings to catch any issues before going live.
4. Monitor and Adjust: After launching, keep an eye on performance metrics and adjust screening questions as necessary.
5. Leverage Insights: Use the data gathered from AI screenings to refine your recruitment strategy and improve candidate experience.

By following these steps, organizations can efficiently integrate AI phone screening into their hiring processes using Greenhouse, saving time and improving candidate engagement.