How to Seamlessly Integrate AI Phone Screening with Greenhouse in 30 Minutes

In 2026, the recruitment landscape is increasingly competitive, with companies needing to optimize every aspect of their hiring processes. Surprisingly, many organizations still rely on outdated screening methods that prolong the hiring timeline. Integrating AI phone screening with your Applicant Tracking System (ATS) like Greenhouse can reduce screening time from 45 minutes to just 12 minutes per candidate, while achieving a 95% candidate completion rate. Let’s explore how to make this integration happen in just 30 minutes.

Prerequisites for Integration

Before diving into the integration process, ensure you have the following:

1. Greenhouse Account: Admin access is required to configure integrations.
2. NTRVSTA Account: Sign up for an NTRVSTA account if you haven't already.
3. Time Estimate: Allocate approximately 30 minutes for the integration process.

Step-by-Step Integration Process

Step 1: Access Your Greenhouse Account

Log in to your Greenhouse account. Navigate to the "Integrations" section in your settings.

What You Should See: A list of available integrations, including NTRVSTA.

Step 2: Locate the NTRVSTA Integration

Search for the NTRVSTA integration within the integrations menu. Click on it to view the integration details.

Expected Outcome: Clear integration instructions and setup options.

Step 3: Generate API Key in Greenhouse

In the NTRVSTA integration section, you will need to generate an API key.

1. Click on "API Credential Management."
2. Select “Add API Credential.”
3. Choose “NTRVSTA” as the type and assign necessary permissions.

Expected Outcome: A new API key that you will use in the next steps.

Step 4: Configure NTRVSTA Settings

Log in to your NTRVSTA account and navigate to the integrations page.

1. Select Greenhouse from the list of ATS integrations.
2. Enter the API key generated in the previous step.
3. Customize settings such as call scripts and screening criteria.

What You Should See: A confirmation that the integration is successful.

Step 5: Test the Integration

Conduct a test screening to ensure everything is functioning correctly.

1. Create a dummy candidate profile in Greenhouse.
2. Initiate an AI phone screening through NTRVSTA.

Expected Outcome: The candidate receives a call, and you can review the results in Greenhouse.

Troubleshooting Common Issues

1. API Key Not Accepted: Double-check the permissions assigned to the API key.
2. Integration Fails to Sync: Ensure that both accounts are linked correctly and try refreshing the settings.
3. Screening Call Not Initiating: Verify that the candidate’s contact information is accurate.
4. Incomplete Candidate Data: Ensure that all required fields in Greenhouse are filled out for the candidate profile.
5. No Results Displayed: Check the NTRVSTA dashboard for any errors in the screening process.

Timeline for Implementation

Most teams complete this integration within 30 minutes, allowing for a rapid transition to enhanced recruitment efficiency.

Conclusion: Actionable Takeaways

1. Prepare Your Accounts: Ensure you have admin access and the necessary accounts ready.
2. Follow the Steps Carefully: Adhere to the step-by-step guide for a smooth integration.
3. Test Thoroughly: Conduct tests to confirm the integration is functioning as intended.
4. Troubleshoot Proactively: Be prepared to resolve common issues quickly.
5. Monitor Performance: After integration, continuously assess the impact on your recruitment efficiency.

By integrating AI phone screening with Greenhouse, you’re setting your organization up for a more efficient and effective hiring process, saving valuable time and resources.