How to Launch AI Phone Screening with Greenhouse in Just 30 Minutes

In 2026, organizations are increasingly turning to AI phone screening to streamline their hiring processes. A recent study showed that companies using AI-driven phone screening reduced their candidate screening time by an impressive 75%. This not only accelerates the hiring process but also enhances candidate experience, with 95% of candidates reporting higher satisfaction with phone interactions compared to video interviews. In this guide, we'll walk you through the exact steps to implement AI phone screening with Greenhouse in just 30 minutes, ensuring you can leverage this technology effectively.

Prerequisites: What You Need to Get Started

Before diving into the implementation, ensure you have the following:

• Greenhouse Account: An active Greenhouse account with admin access.
• NTRVSTA Account: If you don’t have an NTRVSTA account, sign up for a free trial to access their AI phone screening capabilities.
• Integration Access: Ensure you have the necessary permissions to integrate third-party applications within your Greenhouse account.
• Time Estimate: Allocate approximately 30 minutes for the setup process.

Step-by-Step Implementation Guide

Step 1: Log into Greenhouse

Start by logging into your Greenhouse account. Familiarize yourself with the dashboard as you will be navigating through various settings.

Step 2: Access Integrations

Navigate to the "Integrations" tab in the Greenhouse dashboard. This is where you can manage all third-party applications connected to your ATS.

Step 3: Add NTRVSTA Integration

Search for the NTRVSTA integration in the integrations marketplace. Click “Install” and follow the prompts to authorize the connection between Greenhouse and NTRVSTA.

What You Should See: A confirmation message indicating that the integration has been successfully installed.

Step 4: Configure AI Phone Screening Settings

Once the integration is active, go to the NTRVSTA settings within Greenhouse. Here, you will configure specific settings such as screening questions, candidate prompts, and scheduling options.

Expected Outcome: Custom screening questions tailored to your job roles are now set up.

Step 5: Test the Integration

Conduct a test run by scheduling a mock screening. This will help you understand how the system operates and ensure everything is functioning correctly.

What You Should See: A successful test call that records responses and presents them in the NTRVSTA dashboard.

Step 6: Go Live

After testing, you’re ready to launch your AI phone screening. Start scheduling real candidate screenings and monitor the performance through the Greenhouse dashboard.

Troubleshooting Common Issues

1. Integration Errors: If the NTRVSTA integration fails to connect, double-check your API keys in both platforms.
2. Screening Questions Not Saving: Ensure you are using supported formats and saving changes after each edit.
3. Candidate Not Receiving Call: Verify the candidate’s phone number format and check if they are in the timezone set for the screening.
4. Poor Call Quality: Check your internet connection and ensure your audio devices are functioning correctly.
5. Data Not Syncing: If candidate data isn’t syncing, re-authenticate the integration to refresh the connection.

Timeline for Completion

Most teams complete the setup in about 30 minutes, allowing you to start screening candidates almost immediately. Organizations typically see a reduction in screening time from an average of 45 minutes to just 12 minutes per candidate.

Conclusion: Key Takeaways

1. Prepare Your Accounts: Ensure you have the necessary Greenhouse and NTRVSTA accounts set up before starting the integration.
2. Follow the Steps Methodically: Stick to the outlined steps for a smooth implementation process.
3. Test Thoroughly: Run test screenings to iron out any potential issues before going live.
4. Leverage Data: Use the analytics provided by NTRVSTA to refine your screening questions and improve candidate experience.
5. Monitor Performance: Continuously assess the integration’s effectiveness to ensure it meets your hiring goals.

By implementing AI phone screening with Greenhouse, you enhance your recruitment process significantly, allowing for faster, more efficient candidate evaluations.