How to Increase Candidate Engagement Through AI Phone Screening in 30 Days

In 2026, candidate engagement has become a critical factor in the hiring process, with studies indicating that companies using AI phone screening see a 40% increase in candidate interaction rates compared to traditional methods. With the right approach, you can transform your hiring process within just 30 days. This guide outlines a step-by-step plan to implement AI phone screening effectively, ensuring that candidates feel valued and engaged throughout their journey.

Prerequisites for Implementation

Before diving into the implementation process, ensure you have the following in place:

1. Accounts: Admin accounts for your ATS (like Greenhouse or Lever) and NTRVSTA’s AI phone screening platform.
2. Admin Access: Necessary permissions to modify settings and integrate systems.
3. Time Estimate: Expect to allocate approximately 2-3 hours per week for the next 30 days.

Step-by-Step Implementation Plan

Step 1: Define Your Candidate Engagement Goals

To kick off the process, identify specific engagement metrics you want to improve. This could include response rates, interview scheduling rates, or overall candidate satisfaction scores. For example, aim to increase your interview scheduling rate from 50% to 70% within 30 days.

Step 2: Integrate NTRVSTA with Your ATS

Most teams complete this integration in 2-3 business days. Follow these steps:

1. Log into your ATS and navigate to the integrations section.
2. Select NTRVSTA from the list and follow the prompts to connect.
3. Configure settings to ensure candidate data flows seamlessly between platforms.

Expected Outcome: A fully integrated system that allows for real-time phone screening without manual data entry.

Step 3: Set Up Your AI Phone Screening Process

1. Create screening questions tailored to your roles. Aim for 5-7 questions that assess both skills and cultural fit.
2. Schedule the AI phone screening to automatically trigger upon application submission.

Expected Outcome: Candidates receive timely communication and feel their applications are being processed efficiently.

Step 4: Optimize Candidate Communication

Implement a communication strategy that includes:

• Automated emails confirming screening times.
• Follow-up emails post-screening to thank candidates and provide next steps.

Expected Outcome: Improved candidate satisfaction, with a target of achieving a 95% candidate completion rate compared to the industry average of 40-60% for video interviews.

Step 5: Analyze Data and Adjust

After two weeks, review engagement metrics. Use NTRVSTA’s analytics dashboard to assess:

• Completion rates
• Drop-off points
• Candidate feedback

Expected Outcome: Clear insights into areas for improvement, allowing for quick adjustments to your screening process.

Step 6: Gather Feedback and Iterate

Collect feedback from candidates about their experience with the AI phone screening. Focus on aspects such as clarity of questions, ease of scheduling, and overall satisfaction.

Expected Outcome: Enhanced candidate experience, leading to higher engagement and a stronger employer brand.

Step 7: Review and Scale

At the end of 30 days, evaluate the overall effectiveness of your AI phone screening implementation. Assess the metrics against your initial goals and determine if further scaling is necessary.

Expected Outcome: A refined process that can be expanded to other roles or departments within your organization.

Troubleshooting Common Issues

1. Low Completion Rates: Ensure candidates receive timely communications and consider adjusting the screening questions for clarity.
2. Integration Issues: Double-check API keys and permissions in your ATS settings.
3. Technical Glitches: Contact NTRVSTA support for immediate assistance.
4. Candidate Confusion: Provide clear instructions on what to expect during the screening.
5. Feedback Loop: Set up a quick survey post-screening to identify pain points.

Conclusion: Actionable Takeaways

1. Clearly define your candidate engagement goals before integrating AI phone screening.
2. Leverage NTRVSTA’s ATS integrations to streamline your hiring process.
3. Focus on communication to ensure candidates feel informed and valued.
4. Regularly analyze data and feedback to continuously improve your process.
5. Be prepared to scale successful practices across your organization.

By following this structured approach, you can significantly enhance candidate engagement through AI phone screening in just 30 days.