How to Implement AI Phone Screening within 30 Minutes Using Bullhorn

In 2026, organizations are facing unprecedented challenges in talent acquisition, with 72% of HR leaders citing time-to-hire as their top concern. Implementing AI phone screening can significantly reduce this metric, allowing organizations to screen candidates in real-time, 24/7, and improve hiring efficiency. This guide will walk you through a straightforward, 30-minute setup of AI phone screening using Bullhorn, ensuring you can quickly enhance your recruitment process.

Prerequisites: What You Need Before Starting

To implement AI phone screening with Bullhorn, ensure you have the following:

• Bullhorn Account: Admin access is required to configure settings and integrations.
• NTRVSTA Account: If you do not have one, sign up for access to the AI phone screening tool.
• Time Estimate: Allocate 30 minutes for the setup process.
• Technical Requirements: A stable internet connection and access to your organization's Bullhorn dashboard.

Step-by-Step Setup Guide

Step 1: Log into Bullhorn

Log into your Bullhorn account and navigate to the Settings menu. This is where you'll configure your integrations.

What You Should See: The Bullhorn dashboard with access to various settings.

Step 2: Integrate NTRVSTA

In the settings, locate the Integrations section. Click on Add Integration and select NTRVSTA from the list of available integrations. You will be prompted to enter your NTRVSTA API key.

Expected Outcome: Integration confirmation message and NTRVSTA listed as an active integration.

Step 3: Configure AI Phone Screening Parameters

Once integrated, go to the NTRVSTA settings within Bullhorn. Here, you can set up screening parameters such as the types of questions to ask, the scoring criteria, and the languages required.

What You Should See: A configuration window with options for customizing screening questions and scoring.

Step 4: Set Up Notifications

Configure notification settings to alert your team when a candidate has completed their phone screening. This ensures timely follow-up.

Expected Outcome: Notification settings saved and ready for use, ensuring no candidate is overlooked.

Step 5: Test the Integration

Before going live, conduct a test by screening a sample candidate. This will help you ensure everything is functioning as expected.

What You Should See: A report generated from the AI phone screening, including candidate responses and scores.

Step 6: Go Live

Once testing is successful, you’re ready to start using AI phone screening in your recruitment process. Begin sending candidates through the screening process.

Expected Outcome: Candidates are screened in real-time, with results immediately available for review.

Troubleshooting Common Issues

1. Integration Fails: Verify your API key and ensure it’s correctly entered in the Bullhorn integration settings.
2. Notification Issues: Check spam filters and ensure that notification settings are properly configured.
3. Screening Questions Not Saving: Ensure all required fields are filled out before saving.
4. Test Candidate Not Scoring: Review the scoring criteria to ensure it aligns with your questions.
5. Language Options Missing: Double-check the language settings in the NTRVSTA configuration.

Timeline for Completion

Most teams complete the setup in 30 minutes, provided all prerequisites are in place. After integration, ongoing management and updates can typically be handled in under an hour per month.

Conclusion: Actionable Takeaways

1. Prepare Thoroughly: Ensure you have all necessary accounts and admin access before starting the setup.
2. Follow the Steps Closely: Adhering to the outlined steps will help you avoid common pitfalls and ensure a smooth integration.
3. Test Before Go-Live: Always run a test screening to catch any issues early.
4. Monitor Performance: Regularly check the AI screening results to refine your questions and scoring as needed.
5. Stay Updated: Keep abreast of any updates from Bullhorn or NTRVSTA to take advantage of new features.

By implementing AI phone screening through Bullhorn in just 30 minutes, you can streamline your recruitment process, significantly reduce time-to-hire, and improve candidate experience.