How to Implement AI Phone Screening with SmartRecruiters in Just 30 Minutes

In 2026, the recruitment landscape has evolved dramatically, yet many organizations still rely on outdated methods for screening candidates. A staggering 70% of hiring managers report that traditional screening processes waste valuable time and resources. Implementing AI phone screening can reduce screening time from 45 to 12 minutes, but many recruiters hesitate, fearing a complicated setup. This guide will show you how to implement AI phone screening with SmartRecruiters in just 30 minutes, streamlining your hiring process and improving candidate engagement.

Prerequisites for Implementation

Before diving into the setup process, ensure you have the following:

• SmartRecruiters Account: You need an active account with administrative access.
• NTRVSTA Account: Sign up for NTRVSTA to access the AI phone screening feature.
• Estimated Time: Most teams can complete this setup in 30 minutes.

Step-by-Step Setup Process

Step 1: Log into SmartRecruiters

Start by logging into your SmartRecruiters account. Ensure you have admin privileges to configure integrations.

Step 2: Access the Integrations Page

Navigate to the integrations section within the SmartRecruiters dashboard. This is where you can add new tools that connect with your ATS.

Step 3: Add NTRVSTA Integration

Search for NTRVSTA in the integrations marketplace. Click on “Add Integration” and follow the prompts to connect your SmartRecruiters account with NTRVSTA.

Step 4: Configure AI Screening Settings

Once the integration is established, configure your AI phone screening settings. Choose the screening questions you want to include and set parameters for candidate responses.

Step 5: Test the Integration

Conduct a test screening with a sample candidate. This will help you ensure that the questions flow well and the AI captures responses accurately.

Step 6: Launch the Screening Process

After successful testing, launch the AI phone screening for your active job postings. Notify candidates about the new screening process through automated emails.

Expected Outcomes

• Reduced Screening Time: Expect to see a decrease in time spent on candidate screenings.
• Higher Completion Rates: With NTRVSTA’s AI, anticipate a candidate completion rate of over 95%, significantly higher than traditional methods.

Troubleshooting Common Issues

1. Integration Failure: If the integration doesn’t work, check API keys and permissions in both SmartRecruiters and NTRVSTA.
2. AI Misinterpretation: Adjust the screening questions if the AI frequently misinterprets candidate responses.
3. Candidate Complaints: Collect feedback from candidates about the phone screening process to refine questions.
4. Low Completion Rates: If completion rates drop below 90%, review the timing and clarity of your notifications.
5. Technical Glitches: Contact NTRVSTA support for any persistent technical issues.

Timeline for Full Implementation

Most teams complete the setup in 30 minutes, with a few additional minutes for testing and adjustments. This rapid implementation allows you to start reaping the benefits of AI phone screening almost immediately.

Conclusion: Actionable Takeaways

1. Prepare Your Accounts: Ensure you have admin access to both SmartRecruiters and NTRVSTA before starting the setup.
2. Follow the Steps Carefully: Adhere to the outlined steps to avoid common pitfalls during integration.
3. Test Thoroughly: Always conduct a test run to ensure everything functions as expected before launching.
4. Gather Feedback: After implementation, solicit feedback from candidates to enhance the screening experience.
5. Monitor Metrics: Keep an eye on screening times and completion rates to assess the effectiveness of your new process.

Implementing AI phone screening with SmartRecruiters can transform your recruitment process, making it faster and more efficient. The benefits are tangible, and with the right setup, you’ll be able to focus more on engaging with top candidates rather than sifting through resumes.