How to Implement AI Phone Screening with Greenhouse in Less than 30 Minutes

As of February 2026, organizations are increasingly turning to AI-driven solutions to enhance their recruitment processes. A staggering 78% of hiring managers report that AI phone screening has significantly reduced their time-to-hire by an average of 35%. Implementing AI phone screening with Greenhouse can streamline your hiring workflow, allowing you to focus on strategic initiatives rather than administrative tasks. This guide will walk you through the essential steps to set up AI phone screening in under 30 minutes.

Prerequisites for Implementation

Before diving into the setup, ensure you have the following:

1. Greenhouse Account: Admin-level access is essential for configuration.
2. NTRVSTA Account: Sign up for an NTRVSTA account to access their AI phone screening service.
3. Integration Setup: Familiarity with Greenhouse’s integration settings.
4. Estimated Time: The entire setup process should take no more than 30 minutes.

Step-by-Step Setup Guide

Step 1: Log into Greenhouse

Begin by logging into your Greenhouse account. Navigate to the “Integrations” tab in the settings menu.

What You Should See: A list of available integrations.

Step 2: Access NTRVSTA Integration

In the integrations section, search for "NTRVSTA" and select it. Click on “Enable Integration” to start the setup process.

Expected Outcome: A prompt to enter your NTRVSTA API key.

Step 3: Enter API Key

Log into your NTRVSTA account to find your API key. Copy it and return to the Greenhouse integration setup page.

What You Should See: A confirmation message that the integration is active.

Step 4: Configure Screening Parameters

Customize the AI phone screening parameters, including screening questions, candidate score thresholds, and preferred languages (NTRVSTA supports over 9 languages).

Expected Outcome: Tailored screening settings that fit your organization's hiring requirements.

Step 5: Test the Integration

Conduct a test run by selecting a candidate from your Greenhouse pipeline. Initiate the AI phone screening to ensure everything is functioning correctly.

What You Should See: A successful screening call with the candidate, and results should populate back to Greenhouse.

Troubleshooting Common Issues

1. Integration Not Found: Ensure your Greenhouse account has the latest updates.
2. API Key Issues: Verify that you copied the API key correctly.
3. Screening Questions Not Saving: Check for browser compatibility issues.
4. Candidate Not Receiving Call: Confirm candidate contact details and their availability.
5. Results Not Populating: Review the configuration settings for any discrepancies.

Most teams complete this setup in under 30 minutes, allowing for immediate engagement with candidates.

Comparison of AI Phone Screening Solutions

Here’s a comparison of leading AI phone screening tools, focusing on their integration with Greenhouse:

| Name | Type | Pricing | Integrations | Languages | Compliance | Best For | |--------------|--------------------|------------------|-----------------------|---------------|---------------------------------|----------------------| | NTRVSTA | AI Phone Screening | Contact for pricing; typically $2,000/month | Greenhouse, Lever, Workday | 9+ (incl. Spanish, Mandarin) | SOC 2 Type II, GDPR, EEOC | Enterprise, high-volume recruiting | | HireVue | Video Screening | $3,000/month | Greenhouse, iCIMS | 10+ | GDPR, CCPA | Large enterprises | | X0PA AI | AI Screening | $1,500/month | Greenhouse, Bullhorn | 5+ | SOC 2, ISO 27001 | Startups, tech firms | | Pymetrics | Game-based Screening| $2,500/month | Greenhouse, Workday | 8+ | GDPR, CCPA | Behavioral assessment |

Our Recommendation

• For Large Enterprises: NTRVSTA offers comprehensive features, including real-time phone screening and a high candidate completion rate.
• For Startups: X0PA AI provides a cost-effective solution with robust AI capabilities.
• For Tech Firms: HireVue is ideal for integrating technical assessments into the screening process.

Conclusion: Actionable Takeaways

1. Prioritize Integration: Ensure your Greenhouse and NTRVSTA accounts are correctly linked to maximize efficiency.
2. Customize Your Screening: Tailor the AI screening questions to align with your company’s values and requirements for a better candidate experience.
3. Test Thoroughly: Conduct a test run to identify potential issues before going live, ensuring a smooth candidate experience.
4. Monitor Performance: After implementation, regularly analyze screening metrics to optimize the process.
5. Stay Updated: Keep abreast of new features and updates from both Greenhouse and NTRVSTA to continually improve your recruitment strategy.