How to Implement AI Phone Screening in Just 30 Minutes with Workday

In 2026, the landscape of recruitment technology continues to evolve, with AI phone screening emerging as a vital tool for speeding up the hiring process. A recent survey revealed that organizations using AI-driven solutions for candidate screening have reduced their time-to-hire by 50%, a staggering improvement that no HR leader can afford to ignore. This article will guide you through implementing AI phone screening with Workday in just 30 minutes, providing a straightforward approach that can enhance your recruitment efficiency.

Prerequisites for Implementing AI Phone Screening

Before diving into the implementation process, ensure you have the following prerequisites:

• Workday Account: You need administrative access to your Workday instance.
• NTRVSTA Account: Sign up for NTRVSTA to access its AI phone screening capabilities.
• Time Estimate: Allocate approximately 30 minutes for the setup process.
• Integration Setup: Ensure your ATS is configured to work with NTRVSTA.

Step-by-Step Implementation Guide

Step 1: Access Workday Admin Console

Log into your Workday account and navigate to the admin console. This is where you’ll manage your integrations.

What You Should See: The main dashboard with various administrative options.

Step 2: Integrate NTRVSTA with Workday

Go to the “Integrations” section and select “Add New Integration.” Choose NTRVSTA from the list of available integrations.

Expected Outcome: The integration settings page for NTRVSTA opens.

Step 3: Configure AI Phone Screening Settings

Input your NTRVSTA API key and configure the phone screening parameters, including candidate qualifications and screening questions.

Expected Outcome: NTRVSTA integration is now linked to your Workday instance.

Step 4: Set Up Candidate Notifications

Customize notification settings to inform candidates about their phone screening schedule. This can be done under the “Candidate Communication” section.

Expected Outcome: Candidates receive timely notifications, improving their experience.

Step 5: Test the Integration

Conduct a test run by selecting a test candidate and initiating a phone screening. Confirm that the AI system captures responses and scores them accurately.

Expected Outcome: The system should successfully conduct the phone screening and return results.

Step 6: Go Live

Once testing is complete and you’re satisfied with the setup, enable the integration for all candidates.

Expected Outcome: Your AI phone screening is now live, ready to streamline the recruitment process.

Troubleshooting Common Issues

1. Integration Errors: Double-check your API key and ensure you have the correct permissions.
2. Candidate Notifications Fail: Verify that the notification settings are correctly configured.
3. Screening Not Triggering: Ensure that the integration is enabled and that candidates are moving through the workflow appropriately.
4. Inaccurate Scoring: Review your screening questions for clarity and relevancy.
5. User Access Issues: Confirm that all relevant team members have the necessary permissions to view results.

Timeline for Implementation

Most teams complete the setup in about 30 minutes, provided they meet the prerequisites mentioned above. If you encounter issues, you may need additional time for troubleshooting.

Conclusion: Actionable Takeaways

1. Prepare Thoroughly: Ensure all accounts and permissions are set up before starting the implementation process.
2. Follow the Steps: Adhere to the step-by-step guide to ensure a smooth integration with Workday.
3. Test Rigorously: Always test the system before going live to catch any potential issues early.
4. Monitor Performance: After implementation, regularly evaluate the effectiveness of the AI phone screening to refine your approach.
5. Engage Candidates: Customize notifications and communications to enhance candidate experience and engagement.

By following these steps, you can implement AI phone screening with Workday in just 30 minutes, setting your organization on the path to a more efficient recruitment process.