How to Effectively Integrate AI Phone Screening with Greenhouse in 30 Minutes

In the fast-paced recruiting landscape of 2026, organizations are under immense pressure to streamline their hiring processes while enhancing candidate experience. A staggering 85% of hiring managers report that AI integration can reduce candidate screening time by over 50%. This article will guide you through the integration of AI phone screening with Greenhouse, ensuring that you can implement this technology in just 30 minutes.

Prerequisites for Integration

Before diving into the integration process, ensure you have the following:

• Greenhouse Account: You must have administrative access to your Greenhouse account.
• NTRVSTA Account: Sign up for NTRVSTA and get your API key.
• Integration Permissions: Confirm that you have the necessary permissions for API access within Greenhouse.
• Time Estimate: Most teams complete this integration in approximately 30 minutes.

Step-by-Step Integration Process

Step 1: Access API Settings in Greenhouse

1. Log in to your Greenhouse account.
2. Navigate to the "API Credentials" section under "Dev Center."
3. Click on "Add API Credential."

Expected Outcome: You will have a new API key that you will use for the integration.

Step 2: Configure NTRVSTA Settings

1. Log into your NTRVSTA account.
2. Go to the "Integrations" tab.
3. Select "Greenhouse" from the list of available integrations.
4. Enter the API key generated in Step 1.

Expected Outcome: The NTRVSTA system recognizes your Greenhouse account, establishing a secure connection.

Step 3: Set Up AI Phone Screening Parameters

1. Within NTRVSTA, navigate to "Screening Settings."
2. Define your screening questions and parameters (e.g., skills assessment, availability).
3. Choose the languages for screening—NTRVSTA supports 9+ languages.

Expected Outcome: Your screening process is tailored to your needs, ready to engage candidates in their preferred language.

Step 4: Test the Integration

1. Conduct a test run by creating a mock candidate profile in Greenhouse.
2. Initiate a phone screening through NTRVSTA.

Expected Outcome: You will receive a successful completion notification and a candidate score report, demonstrating the integration works.

Step 5: Go Live

1. Inform your recruiting team about the new process.
2. Start scheduling real candidate screenings.

Expected Outcome: Candidates are screened through AI phone interviews, enhancing efficiency and reducing manual workload.

Troubleshooting Common Issues

1. API Key Not Recognized: Double-check that the API key is copied correctly without extra spaces.
2. Screening Questions Not Saving: Ensure you have the correct permissions and try refreshing the page.
3. No Candidate Data Transferred: Verify the connection settings in both NTRVSTA and Greenhouse.
4. Language Options Missing: Confirm that you selected the correct languages in the configuration settings.
5. Integration Errors: Contact NTRVSTA support if persistent issues arise; response times are typically within 24 hours.

Total Cost of Ownership Analysis

When integrating AI phone screening with Greenhouse, consider both direct costs and hidden expenses. The licensing cost for NTRVSTA typically starts at $500/month for small teams, scaling up to $2000/month for larger enterprises. Hidden costs may include training time for recruiters and potential downtime during the transition.

Conclusion: Actionable Takeaways

1. Prepare Your Accounts: Ensure you have the necessary admin access and API keys before starting.
2. Follow the Steps Carefully: Each step is crucial for a successful integration, so adhere strictly to the outlined process.
3. Test Thoroughly: Always run test screenings to confirm that everything functions as expected before going live.
4. Educate Your Team: Make sure your recruiting team is aware of the new process and is trained on how to use the AI screening tool effectively.
5. Monitor Performance: Track the efficiency of your new screening process to measure improvements in candidate engagement and screening times.

By integrating AI phone screening with Greenhouse, you’re not just adopting a new technology; you’re enhancing your recruitment strategy for 2026 and beyond.