How to Automate Your Phone Screens Using NTRVSTA in Under 30 Minutes

In 2026, the demand for efficient recruitment processes has never been higher. With companies facing a staggering 40% increase in candidate applications over the past two years, automating phone screening has transitioned from a nice-to-have to a necessity. NTRVSTA offers a solution that can reduce your phone screening time from 45 minutes to just 12 minutes per candidate. In this guide, we'll walk you through the steps to set up NTRVSTA for your phone screening needs in under 30 minutes, providing your team with a competitive edge.

Prerequisites for Setup

Before diving into the setup process, ensure you have the following prerequisites:

1. NTRVSTA Account: You need an active NTRVSTA subscription. Pricing typically ranges from $500 to $2,000 per month depending on your company's size and features required.
2. ATS Access: Ensure you have admin access to your Applicant Tracking System (ATS), as NTRVSTA integrates with over 50 platforms including Greenhouse, Workday, and Bullhorn.
3. Time Estimate: Allocate approximately 30 minutes for the setup process.

Step-by-Step Setup Instructions

Step 1: Log into NTRVSTA

Access your NTRVSTA account using your credentials.

Expected Outcome: You should see the dashboard with options for phone screening setup.

Step 2: Integrate Your ATS

Navigate to the integrations section and select your ATS from the list.

What You Should See: Confirmation that NTRVSTA is successfully integrated with your ATS, with options to customize candidate data fields.

Step 3: Configure Screening Questions

Set up your screening questions based on the role requirements. You can choose from predefined templates or create custom questions.

Expected Outcome: A tailored list of questions that align with your job descriptions, ensuring relevant candidate assessment.

Step 4: Schedule Screening Times

Define the available time slots for candidates to schedule their phone screenings.

Expected Outcome: Candidates can book their screening slots in real-time, reducing scheduling conflicts.

Step 5: Activate Multilingual Support

If applicable, enable multilingual support to cater to a diverse candidate pool. NTRVSTA supports over 9 languages.

What You Should See: A confirmation of the languages activated, ensuring candidates can complete screenings in their preferred language.

Step 6: Launch Your Phone Screens

Once all settings are in place, launch your phone screening process. Candidates will receive automated notifications with instructions.

Expected Outcome: Candidates receive timely communication and can complete their phone screenings efficiently.

Troubleshooting Common Issues

1. Integration Errors: Double-check API keys and permissions in your ATS.
2. Scheduling Conflicts: Review your defined time slots and adjust accordingly.
3. Language Settings: Ensure the correct languages are activated in the settings.
4. Question Customization: Verify that your questions are saved properly before launching.
5. Candidate Notifications: Check your email notification settings to ensure candidates receive their invites.

Timeline for Completion

Most teams complete the setup in under 30 minutes, allowing for immediate commencement of phone screenings.

Conclusion: Key Takeaways

1. Fast Implementation: Set up NTRVSTA in under 30 minutes to streamline your phone screening process.
2. Integration Efficiency: With over 50 ATS integrations, your existing workflows remain intact while improving efficiency.
3. Multilingual Capabilities: Cater to a diverse candidate pool, enhancing your organization's inclusivity.
4. Time Savings: Expect to reduce screening times significantly, allowing recruiters to focus on higher-value tasks.
5. Enhanced Candidate Experience: Automated scheduling and communication improve the candidate's journey, leading to higher completion rates.

Automating your phone screens is not just a trend; it’s a vital strategy for maintaining a competitive edge in talent acquisition.