How to Automate Your Phone Screening Process Using NTRVSTA in 30 Minutes

In 2026, the demand for efficient, effective recruitment processes has never been higher. Staffing agencies face pressure to streamline operations while maintaining quality. Surprisingly, 70% of recruiters still rely on manual phone screenings, leading to inefficiencies and candidate drop-off rates that can exceed 60%. Automating your phone screening process with NTRVSTA can transform your hiring workflow, reducing screening times from 45 minutes to just 12 minutes. This guide will walk you through automating your phone screening in 30 minutes, yielding immediate benefits.

Prerequisites for Automation Success

Before diving into the setup, ensure you have the following:

• NTRVSTA Account: Create an account on the NTRVSTA platform.
• Admin Access: Ensure you have administrator privileges to integrate with your existing ATS.
• ATS Compatibility: Confirm that your ATS (such as Bullhorn, Greenhouse, or Workday) is compatible with NTRVSTA.
• Time Estimate: Allocate approximately 30 minutes for the setup process.

Step-by-Step Setup Process

Step 1: Log In to Your NTRVSTA Account

• What to Do: Access your NTRVSTA dashboard using your credentials.
• Expected Outcome: You will see an overview of your current projects and tools available for integration.

Step 2: Integrate Your ATS

• What to Do: Navigate to the ‘Integrations’ section and select your ATS from the list.
• Expected Outcome: A successful connection will allow for automatic data flow between NTRVSTA and your ATS.

Step 3: Configure Screening Parameters

• What to Do: Set up specific screening questions and criteria tailored to your roles.
• Expected Outcome: Your tailored screening script will be ready for candidates, ensuring consistency and relevance.

Step 4: Enable Real-Time Screening

• What to Do: Activate the real-time phone screening feature within the platform.
• Expected Outcome: Candidates can be screened 24/7, improving your reach and reducing scheduling conflicts.

Step 5: Test the Process

• What to Do: Conduct a test call to evaluate the system's performance and troubleshoot any issues.
• Expected Outcome: You will confirm that the system works smoothly and identify areas for adjustment if necessary.

Troubleshooting Common Issues

1. Integration Errors: Ensure API keys are correctly entered. Check your ATS settings.
2. Screening Script Issues: Review your screening questions for clarity and relevance.
3. Candidate Drop-off: Monitor candidate feedback and adjust the process based on their experience.
4. Call Quality Problems: Ensure your internet connection is stable and that the system settings are configured correctly.
5. Compliance Concerns: Regularly review your screening process against current regulations to avoid potential issues.

Timeline for Implementation

Most teams complete the setup in 30 minutes, with full integration and testing taking an additional 30 minutes if needed. By the end of this hour, you’ll have a fully operational automated phone screening process.

Conclusion: Key Takeaways

1. Immediate Efficiency: Automating phone screenings can reduce time spent per candidate from 45 minutes to 12 minutes.
2. 24/7 Availability: NTRVSTA’s real-time screening enables you to reach candidates outside traditional hours.
3. Tailored Experience: Customizable screening scripts ensure that you assess candidates effectively for specific roles.
4. Integration Flexibility: NTRVSTA integrates with over 50 ATS platforms, making it suitable for various recruitment workflows.
5. Enhanced Candidate Experience: A streamlined process leads to higher completion rates, boosting your candidate pool by up to 95%.