How to Automate Your Phone Screening Process in 30 Minutes with NTRVSTA

In 2026, the staffing industry faces an ongoing challenge: the need for speed in recruitment without sacrificing quality. Surprisingly, 70% of staffing agencies report that their phone screening process still takes over an hour per candidate, while solutions like NTRVSTA can reduce this time to just 12 minutes. This article will guide you through automating your phone screening process with NTRVSTA in just 30 minutes, ensuring your agency can keep pace in a competitive market.

Prerequisites for Automation

Before diving into the setup, ensure you have the following:

• NTRVSTA Account: An active account with necessary access rights.
• Admin Access: Permissions to configure settings and manage integrations.
• ATS/HRIS Integration: Ensure your current ATS supports NTRVSTA integration. Popular options include Lever, Greenhouse, and Bullhorn.
• Time Estimate: Expect to spend approximately 30 minutes on setup.

Step-by-Step Automation Process

Step 1: Log into Your NTRVSTA Account

Start by logging into your NTRVSTA account. You should see a dashboard with options to manage phone screenings and integrations.

What You Should See: A user-friendly interface with clear navigation options.

Step 2: Connect Your ATS

Navigate to the integrations section and select your ATS from the list. Follow the prompts to authorize NTRVSTA to access your candidate data.

Expected Outcome: Successful integration allows for automatic candidate data syncing.

Step 3: Configure Screening Preferences

Set up your screening preferences, including the types of questions to ask and the criteria for candidate evaluation. NTRVSTA’s AI-driven scoring system will help you identify top candidates based on your specific needs.

Expected Outcome: Tailored screening questions that align with your hiring goals.

Step 4: Schedule Automated Calls

Choose the times and days when you want NTRVSTA to conduct phone screenings. The system will handle scheduling and notifications for candidates.

Expected Outcome: Automated call scheduling that reduces administrative burden.

Step 5: Review and Adjust Settings

Once your preferences are configured, review all settings to ensure everything aligns with your recruitment strategy. Make any necessary adjustments.

Expected Outcome: A fully customized screening process ready for candidates.

Step 6: Launch Your Screening Process

After finalizing your settings, launch your automated phone screening process. Candidates will begin receiving calls based on your scheduled times.

Expected Outcome: Real-time screening initiation with minimal manual intervention.

Troubleshooting Common Issues

1. Integration Failure: Ensure your ATS is compatible and that you have provided the correct permissions.
2. Call Scheduling Conflicts: Double-check your selected times to avoid overlaps.
3. Question Clarity: Review your screening questions for ambiguity; adjust as needed.
4. Candidate Non-Responses: Set reminders for candidates who miss their scheduled calls.
5. Data Sync Issues: Ensure your ATS is properly synced with NTRVSTA.

Timeline for Setup

Most teams complete the automation setup in 30 minutes, allowing for a rapid transition to streamlined phone screenings.

Conclusion: Actionable Takeaways

1. Integrate NTRVSTA with Your ATS: Maximize efficiency by syncing candidate data directly.
2. Customize Your Screening Process: Tailor questions to fit your unique hiring criteria for better candidate evaluation.
3. Leverage Automated Scheduling: Reduce administrative tasks by allowing NTRVSTA to handle call scheduling.
4. Monitor and Adjust as Needed: Regularly review screening outcomes to refine your process.
5. Train Your Team: Ensure all team members understand the new process to maximize its benefits.

By automating your phone screening process with NTRVSTA, your staffing agency can significantly cut down on time spent per candidate while improving the quality of your hiring decisions.