How to Automate AI Phone Screening in 30 Minutes with Jobvite

In 2026, staffing agencies face an urgent need to streamline their hiring processes amidst a competitive talent landscape. Surprisingly, many are still relying on outdated methods for candidate screening, which can consume up to 45 minutes per candidate. By automating AI phone screening with Jobvite, agencies can reduce this time to just 12 minutes, significantly increasing efficiency and candidate engagement. This guide will walk you through the steps to automate your phone screening process with Jobvite in under 30 minutes.

Prerequisites for Automation

Before diving into the automation process, ensure you have the following:

1. Jobvite Account: An active Jobvite subscription that includes access to the AI phone screening feature.
2. Admin Access: Ensure you have admin privileges to configure settings and integrations.
3. ATS Integration: Familiarity with your existing Applicant Tracking System (ATS) for a smoother setup.
4. Time Estimate: Allocate approximately 30 minutes for the setup process.

Step-by-Step Guide to Automate AI Phone Screening

Step 1: Log into Jobvite

Access your Jobvite account and navigate to the dashboard.

What You Should See: The main dashboard with options for candidate management and job postings.

Step 2: Access Phone Screening Settings

From the dashboard, click on “Settings,” then select “Phone Screening.”

What You Should See: A menu for configuring phone screening options.

Step 3: Configure Screening Questions

Set up the AI phone screening questions tailored to your job roles. Use Jobvite’s library or create custom questions.

What You Should See: A list of questions with options to add or modify.

Step 4: Set Candidate Availability

Define the time slots when candidates can schedule their phone screenings. Ensure these align with your team's availability.

What You Should See: A calendar interface for scheduling.

Step 5: Integrate with Your ATS

Connect Jobvite with your existing ATS (e.g., Greenhouse, Workday). This integration allows for smooth data transfer and candidate tracking.

What You Should See: Integration confirmation message.

Step 6: Launch the Screening Process

Once everything is configured, activate the AI phone screening process. Candidates will now receive invitations based on your scheduling setup.

What You Should See: A confirmation message indicating that the process is live.

Step 7: Monitor Results

Track candidate responses and performance metrics through the Jobvite dashboard. Look for completion rates and screening times.

What You Should See: Analytics dashboard displaying candidate metrics.

Troubleshooting Common Issues

1. Screening Not Triggering: Ensure candidate availability is correctly set.
2. Integration Issues: Verify API keys and permissions for ATS integration.
3. Low Completion Rates: Adjust the scheduling times or follow up with candidates.
4. Technical Glitches: Clear browser cache or try a different browser.
5. Question Clarity: Review and revise screening questions for clarity.

Timeline for Setup

Most teams complete the setup in 30 minutes, making it an efficient solution for staffing agencies looking to optimize their hiring processes.

Conclusion: Actionable Takeaways

1. Reduce Screening Time: Automate your phone screening to cut candidate evaluation from 45 minutes to just 12.
2. Leverage Jobvite’s Integration: Utilize Jobvite’s seamless ATS integrations for efficient candidate tracking.
3. Monitor and Adjust: Regularly review candidate metrics to optimize your screening questions and availability settings.
4. Engage Candidates: Ensure a smooth scheduling process to increase candidate completion rates, targeting over 95%.
5. Stay Updated: Continuously adapt your processes based on industry trends and new features from Jobvite.